HR and timecards built for MOUs, not tech startups.
Civicly gives local governments a single place for timekeeping, accruals, org charts, certifications,
evaluations, and training — aligned to your MOUs, personnel rules, and public-sector workflows.
No more trying to force generic HR software to understand shifts, standby, and on-call.
Timecards that support complex shifts, differentials, and multiple funding sources.
Accruals that actually follow MOUs, union agreements, and agency policies.
Certifications, licenses, and training with reminders before anything expires.
Org charts and evaluations that stay in sync as staff and teams change.
Designed by former city and district HR & operations staff.
Civicly is built by people who have worked under MOUs, dealt with CalPERS/PERS-style rules,
and managed field crews, admin staff, and managers in the same system. We’re not guessing what HR
looks like in local government — we’ve lived it.
What Civicly is
HR and timekeeping that speaks public-sector.
Civicly brings together timecards, accruals, org charts, certifications, evaluations, and training in a way that
respects union agreements, MOUs, and personnel rules — instead of forcing your agency to adapt to private-sector HR tools.
Timecards & accruals
Timekeeping that matches how your crews and staff actually work.
Support for multiple pay codes, funding strings, and departments on a single timecard.
Rules for overtime, standby, on-call, call-out, and shift differentials.
Accrual buckets that follow MOUs and personnel rules, not generic templates.
Supervisor and manager approval workflows with full audit history.
Org charts & positions
Keep positions, reporting lines, and vacancy status up to date.
Position-based structure separate from the individual employee occupying it.
Dynamic org charts that reflect divisions, departments, and cross-functional teams.
Vacancy flags and acting-assignments tracked over time.
Views tailored for HR, executives, and line supervisors.
Certifications, licenses & training
Never lose track of who is allowed to operate what, or when renewals are due.
Track water/wastewater certifications, driver licenses, safety training, and more.
Auto-reminders before expirations, grouped by division and supervisor.
Training history tied to employees and positions for compliance reporting.
Connections to KnowGov policies and SOPs for what training satisfies which requirements.
Who Civicly serves
HR, finance, and operations — in the same conversation.
Civicly is built to support HR, payroll/finance, and department leadership working together, not in separate systems.
Everyone sees what they need, with permissions enforced through OurGov’s RBAC model.
HR & risk management
Centralize employee records, evaluations, certifications, and training with the audit logs and retention you need.
Supervisors & managers
Review timecards quickly, see who is out, track training gaps, and manage evaluations without chasing spreadsheets.
Finance & payroll teams
Receive clean, structured timecard data that matches your GL, payroll codes, and benefits rules — instead of rework.
Field & admin staff
Simple, mobile-friendly time entry and a clear view of leave balances — without needing to understand the entire system.
How Civicly fits into OurGov
Civicly keeps people at the center of the OurGov platform.
Civicly shares the same EntityID, RBAC, and GovAI Layer as the rest of OurGov, so workforce data supports
operational, compliance, and emergency decisions without exposing sensitive HR details.
Platform integration
Where HR connects to operations and compliance.
Align labor hours with work orders and tasks in AssetX and Aqualy for true cost-of-service views.
Sync key policies, SOPs, and training material from KnowGov directly into Civicly training and certifications.
Expose available staff and qualifications to Guardian during emergencies without sharing full HR files.
Provide access to OurGovHUB with the same EntityID-based identity and RBAC model used across other apps.
Optionally connect anonymized workforce metrics into GovAI Layer for higher-level planning insights.
GovAI Layer & analytics
GovAI-ready workforce insights — without exposing individuals.
Normalized, EntityID-scoped HR and time data feeds the GovAI Layer at an aggregate level.
Understand overtime drivers, vacancy impacts, and training patterns across departments.
Compare staffing levels and coverage windows with service demand and emergency history.
Support long-term workforce and succession planning with analytics that cross apps and divisions.
Protect privacy with strict RBAC, aggregation, and audit logging at every step.
Pricing overview
Predictable HR pricing, built for public budgets.
Civicly pricing is structured so small agencies can modernize HR without blowing their budget,
and larger organizations can bring all departments into one system without per-feature surprises.
How Civicly is typically priced
Base subscription per agency or EntityID for core Civicly features and support.
Employee-count tiers that reflect your actual headcount, not arbitrary “enterprise” labels.
Multi-app discounts when Civicly is deployed alongside AssetX, KnowGov, or other OurGov apps.
No migration fees when Civicly is part of a broader OurGov platform rollout.
Public-sector contract language with clear SLAs, uptime commitments, and data ownership protections.
We’ll align Civicly pricing to your real staffing footprint and union structure, not generic HR bundles.
